Patent Paralegal/Secretary – Southampton

Our client is a well-established firm with a strong reputation for providing specialist services to a varied client base. The firm offers a supportive and professional working environment, where accuracy, teamwork and high standards of client service are valued.

The firm is looking to recruit a Patent Paralegal/Secretary to support its Chemistry team in Southampton. This position will involve a varied mix of administrative and Paralegal responsibilities, working closely with Patent Attorneys to keep cases running smoothly, manage important deadlines and provide an efficient service to clients.

Responsibilities

• Review incoming correspondence, post and faxes, identifying urgent matters and work requiring Paralegal input
• Provide secretarial and Paralegal assistance, including audio and copy typing, preparing standard letters and processing client invoices
• Handle routine Paralegal tasks independently, ensuring work is completed accurately and in a timely manner
• Maintain case reminders and monitor key dates to ensure Patent Attorneys remain aware of upcoming deadlines
• Manage diaries and appointments, coordinating schedules and keeping track of Patent Attorneys' availability
• Monitor emails and take messages during periods of absence, ensuring urgent matters are redirected to another Patent Attorney where necessary
• Distribute work to Paralegal Assistants and offer support, guidance and informal training as appropriate
• Take responsibility for the organisation and maintenance of case files
• Prioritise urgent tasks and ensure critical legal deadlines are met

Requirements

• A minimum of two years' experience in a patent secretarial or Paralegal position, ideally within a fast-paced environment
• Strong attention to detail and the ability to maintain accuracy when handling complex or deadline-driven tasks
• A structured and methodical approach to work, with the ability to apply logical thinking to individual assignments
• Excellent time management skills and the ability to balance changing priorities and competing deadlines
• The ability to adapt to the individual working styles and requirements of multiple Patent Attorneys, colleagues and clients
• Strong written and verbal communication skills
• The ability to establish and maintain positive working relationships
• A self-sufficient approach, with the confidence to manage routine responsibilities independently
• A willingness to learn, develop and contribute to the wider team

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