Executive Assistant

• Job Type: Full-time, fixed-term contract (up to 12 months)
• Location: Site-based
• Salary: Competitive
• Working Hours: Monday to Friday, 07:30am to 4:30pm, with a one-hour unpaid lunch break

We are seeking an Executive Assistant to provide high-level support to the Director while acting as a key coordination point across the wider site. This Executive Assistant position is ideal for someone who is highly organised, confident handling confidential information, and experienced in management reporting, business administration, and cross-functional coordination. The successful Executive Assistant will play a central role in supporting senior leadership, site communications, events, travel, and continuous improvement activity.

Day-to-day of the role

• Provide executive and administrative support to the Director, including diary coordination, meetings, and confidential documentation.
• Prepare and coordinate daily, weekly, and monthly management information, KPI reporting, and SQDCP reporting.
• Collate and present accurate business data to support operational decision-making and leadership reporting.
• Manage site communications, maintain digital communication channels, and act as a contact point for corporate communications.
• Create, organise, and maintain SharePoint and Microsoft Teams structures, along with key site templates and records.
• Coordinate on-site and off-site meetings, customer visits, VIP visits, training events, and wider management events.
• Oversee travel arrangements, vehicle administration, merchandise, stationery, and visiting stakeholder information.
• Provide administrative support across HR, purchasing, facilities, Health & Safety, and other site functions as required.
• Maintain annual leave, sickness, insurance, and other important site documentation with a high level of accuracy.
• Identify and support process improvements, standardisation, and the implementation of new systems linked to reporting and daily KPIs.

Required Skills & Qualifications

• Previous experience in an executive assistant, site administration, or senior business support role.
• Strong experience producing management reports, KPIs, and business information to a high standard.
• Excellent organisational skills, with the ability to manage multiple priorities and meet tight deadlines.
• Ability to handle sensitive and confidential information with discretion at all times.
• Advanced computer literacy, including strong working knowledge of Microsoft Office, particularly Excel, Teams, and SharePoint.
• Confident supporting internal business systems and digital platforms, including travel booking and reporting tools.
• Proactive and adaptable approach, with the confidence to challenge existing processes and suggest improvements.
• Strong communication and coordination skills, with the ability to work effectively across different departments.
• Careful, conscientious, and thorough working style, with excellent attention to detail.
• Positive, agile mindset with the ability to remain calm under pressure and respond well to changing business demands.

Please apply with your updated CV.