Office Manager – Luxury London Estate Agency

London | Monday–Friday | No Weekends

We have been exclusively instructed by a highly regarded luxury London estate agency to identify an exceptional Office Manager to support both the Director and the wider business.

This is far more than a traditional Office Manager position.

Our client is looking for someone who is always one step ahead – a natural forward thinker who anticipates what needs to happen before being asked, spots potential issues before they arise and quietly ensures that both the Director and the business operate at their best. You will become a trusted and integral part of the business, working closely with the Director while taking ownership of the day-to-day organisation and smooth running of the office.

The Role

At the heart of this position is the ability to pre-empt, prioritise and make things happen.

You will understand the Director's priorities, anticipate requirements and ensure they are fully supported, while simultaneously keeping an eye on the wider business. Rather than waiting for instruction, you'll be someone who sees what needs doing and takes ownership.

Responsibilities will include:

• Providing high-level day-to-day support to the Director
• Acting as a trusted right hand and helping manage competing priorities
• Anticipating requirements and ensuring the Director is always prepared
• Identifying potential issues before they become problems
• Taking ownership of the smooth and efficient running of the office
• Supporting the wider team and ensuring the business remains organised and on track
• Managing diaries, meetings, appointments and key business priorities
• Improving processes and identifying smarter ways of working
• Liaising confidently with clients, suppliers and professional contacts
• Ensuring consistently high standards across the business
• Taking ownership of projects and following them through from start to finish
• Handling sensitive and confidential matters with absolute discretion

Who We're Looking For

• You will be a forward thinker, a problem solver and an exceptional organiser.
• Most importantly, you don't wait to be told what to do. You anticipate. You pre-empt. You act.
• If you see a potential problem developing, you're already thinking about the solution. If the Director has an important meeting coming up, you've considered what they may need before they've asked. If something within the business could work better, you're comfortable suggesting how.
• You will be confident enough to take ownership, yet possess the emotional intelligence to know when discretion and diplomacy are required.
• Experience within property, luxury, professional services or another high-end client environment would also be attractive, although ultimately mindset, judgement and initiative will be key.
• This is an opportunity to become a genuinely important part of an established luxury property business.

Due to a very high number of applications, we are unable to come back to every candidate with feedback. If you do not hear from us within 48 hours, please assume that you have been unsuccessful on this occasion. Your CV will be registered with us, and we will keep you updated with any other positions that may be of interest. However please keep checking our website as new roles will be updated daily, Unico Recruitment London wishes you the best of luck in your job search.

Unico Recruitment London operate as an independent recruitment agency with over 20 years of experience supporting clients and candidates nationally across the UK.