Our client, a freight forwarder is looking for a Air Freight Coordinator to join their office in Slough.
Key Roles and Responsibilities
The ability to co-ordinate with network partners, UK clients and/or internal teams to arrange a booking to be shipped from origin to destination country, maintaining clear and effective communication at all times
Ensuring all shipments adhere to international trade regulations, customs procedures, and control laws
Basic understanding of INCOTERMS and the risk and liabilities of each term
To quote shipments prior to movement and applying agree rates where necessary
Building relationships with Airlines for cargo bookings and rate negotiations
To liaise with partners to reach out for quotes and rates
Familiarity with various export documents and their purpose
Ensure all air jobs are completed correctly and in a timely manner
Ensure all customs declaration tasks are completed correctly and in a timely manner
Has the ability to follow instruction and produce Airway Bill pre-alerts, ensuring accuracy in preparation to avoid critical delays or penalties
Monitoring the progress of shipments from origin to destination, providing updates to destination partners
Understanding of HMRC Volumes 1 & 3 of the UK trade Tariff
Report immediately to the line manager any amendments to customs declarations
Ensure the operational system is always used correctly
Assist other department as and when required by the company
Provide support and holiday coverage for the local staff when required
Maintain regular communications with the network and sales team
Look and propose new efficiencies in customer workflow
Liaise with HMRC and maintenance of customs procedures
Ensure all reports are completed as per provided deadline
Ensure the SOPs are followed completely and accurately
Look and propose new efficiencies in customer work flow
Ensure that all goods under their deferment account are approved for delivery with accounts or line manager or an agreement must be place on SOP or quotes
Passing invoices from suppliers and providers within 48 hours from receipt
Ensure Insurance is charged correctly
Ensure insurance claims are given to the claims department immediately
Propose and report to Line Manager; strategies related to the Air products
Skills, Experience and Competencies
Proven experience, gained ideally within the Freight Forwarding sector with a minimum of 3 years experience
Knowledge and experience of Import and/or Export multimodal business
Knowledge/skills required for Air Freight sales and products
Demonstrate quality communication skills along with good presentation skills
Proficient with Microsoft packages especially Ms Excel and general PC knowledge
Good understanding of logistics processes and procedures
Must be able to prioritise and organise own workload with attention to detail