Part-Time Accounts Administrator- Dunmurry

Reed Recruitment are delighted to be working with a successful organisation, and a market leader within their field. Our client has a new opportunity for an experienced Administrator to join their team on a part-time basis.

The successful applicant will come from an administrative background and will be able to work 4 mornings per week. The working hours are Monday- Thursday 9am-1pm with a Friday off, and the daily duties will include the following:

• Act as the primary point of contact for customers and clients, ensuring that all queries/issues are appropriately escalated.

• Input, process, monitor, and validate information effectively and timely, ensuring accuracy and attention to detail in all invoicing, payments, and banking administration.
• Raise all invoices relating to contracts, manage payments, and ensure all payments are received on time, including contacting customers for timely payments.
• Check invoice payments received via the bank, update the payment tracker daily.
• Under the direction of Sales Representatives, raise all new contracts and ensure all provided information is correct.
• Maintain a system to track all contracts, ensuring they are on schedule and will ship as per contracted date with minimal disruption.
• Support in the effective management and monitoring of shipping schedules, liaising with buyers and suppliers to facilitate smooth operations.
• Report any late deliveries or delays directly to Sales Representatives and buyers.
• Follow tracking of containers, arrange delivery to the buyer’s yard, and ensure smooth delivery.
• Manage and monitor all stock/stationary items within the office and day-to-day maintenance of the office environment.
• Service meetings, including preparation of agendas, distribution of papers, minute taking, and follow-up actions.
• Maintain and update diaries, organize meetings, make travel arrangements, and monitor staff leave.
• Communicate effectively with staff and maintain productive working relationships

Required Skills & Qualifications:

• A minimum of 2 years’ experience in an administrative role
• Experience carrying out the above job duties or similar
• IT Proficient
• The ability to communicate with both suppliers and customers

Benefits:

• Pro-rata holiday entitlement of 12 days based on a 16-hour work week, inclusive of all statutory holidays.
• Eligibility to participate in the company pension scheme.
• £27,000- £28,0000 per annum pro rata dependent on experience

If you would like to be considered for this role, please submit your CV via the link provided. Alternatively, please feel free to contact Caron Hamill on . We look forward to hearing from you!