Office Manager

12 Month Fixed Term Contract

Location: Kingswinford
Salary: £35,000 - £40,000
Hours: Monday to Friday, 8:30am - 5:00pm (1 hour lunch)
Start Date: Immediate

About the Company

Totalkare is a leading provider of heavy-duty vehicle lifting, testing and workshop equipment, supporting commercial vehicle operators across the UK. With a strong reputation for quality, innovation and customer service, the business continues to grow and develop within its specialist market.

The Role

We are seeking an organised, proactive and professional Office Manager to join our team on a 12-month fixed-term contract.

This is a varied role responsible for the day-to-day management of the office, providing support to senior leadership and coordinating a range of administrative and HR activities. The successful candidate will be a confident communicator who is comfortable liaising with Directors and stakeholders based overseas.

This position would suit an experienced Office Manager, Executive Assistant, PA or Senior Administrator who enjoys being at the centre of a busy business and keeping operations running smoothly.

Key Responsibilities

• Manage the day-to-day running of the office.
• Act as the main point of contact for staff, visitors and suppliers.
• Provide administrative support to the senior leadership team.
• Coordinate meetings, diaries, travel arrangements and business correspondence.
• Liaise with UK and overseas Directors, ensuring actions and communications are effectively managed.
• Maintain company records, reporting and administrative systems.
• Manage office facilities, suppliers and service providers.
• Assist with payroll administration and employee record management.
• Support recruitment activities including interview coordination and offer documentation.
• Coordinate onboarding, induction and leaver processes.
• Prepare contracts, employment letters and HR documentation.
• Support employee communications and organisational change projects.
• Produce reports, presentations and management information as required.
• Handle confidential information with discretion and professionalism.

About You

The successful candidate will have:

• Previous experience as an Office Manager, Executive Assistant, PA, Senior Administrator or similar role.
• Excellent organisational and time management skills.
• Strong communication skills and confidence dealing with senior stakeholders.
• Experience working in a fast-paced office environment.
• A proactive and professional approach.
• Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
• The ability to manage multiple priorities and work independently.
• Experience supporting HR administration and payroll processes would be advantageous.

What We Offer

• Competitive salary of £35,000 - £40,000.
• Immediate start available.
• Varied and autonomous role.
• Opportunity to work closely with senior leadership.
• Friendly and supportive working environment.

Interviews will be held immediately with a view to an immediate start. Applicants must be available to commit to a 12-month fixed-term contract.