Are you an organised and personable Legal Secretary looking to join a friendly, established law firm? This is an excellent opportunity to become part of a supportive team within a well-regarded practice, providing administrative and secretarial support to the Private Client department.

The Role

You will provide dedicated secretarial and administrative support to solicitors within the Private Client department, helping ensure matters run efficiently and clients receive a professional, compassionate and responsive service.

The department covers Wills, Trusts, Probate, Lasting Powers of Attorney and Court of Protection matters.

This role would suit someone with previous legal secretarial or legal administration experience who is organised, confident communicating with clients and able to manage a varied workload. Private Client experience would be an advantage, but it is not essential.

Key Responsibilities

• Preparing correspondence, legal documents and forms using audio typing and word-processing software.

• Providing day-to-day secretarial and administrative support to solicitors and other fee earners.

• Opening, maintaining, closing and archiving client files in accordance with firm procedures.

• Managing diaries, arranging appointments and meetings, and maintaining accurate calendar and reminder systems.

• Answering telephone calls, welcoming clients and responding to enquiries in a professional and approachable manner.

• Taking accurate messages and ensuring emails, telephone messages and other communications are passed to the appropriate fee earner promptly.

• Preparing outgoing post, arranging copying and scanning documents, and managing electronic and paper filing.

• Entering and updating client and matter information on the firm's case management system.

• Completing routine forms, preparing document bundles and assisting with the upkeep of precedents and templates.

• Liaising with clients, colleagues and external contacts to progress matters and resolve administrative queries.

• Handling confidential client information appropriately and following the firm's policies and procedures.

• Prioritising work effectively and supporting fee earners to meet deadlines and maintain excellent client service.

About You

• Previous experience as a Legal Secretary, Legal Assistant or Legal Administrator.

• Experience within a Private Client department is desirable, but not essential.

• Strong organisational skills and the ability to prioritise competing tasks.

• Good written and verbal communication skills.

• Confident IT skills, including Microsoft Word, Outlook and general office systems.

• Strong attention to detail and the ability to produce accurate documents.

• A discreet and responsible approach to confidential information.

• A positive, flexible and practical attitude, with the initiative to work independently and contribute to a team.

• A friendly but professional manner when dealing with clients, colleagues and external contacts.

Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial.

Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days please assume your application has been unsuccessful.