Executive Assistant

Location: Leeds (Hybrid)

We are looking for an exceptional Executive Assistant to provide high-quality, trusted support to the President of UK & Ireland. This is a highly visible and influential role at the heart of the UK&I leadership team, requiring outstanding organisation, judgement and professionalism.

As Executive Assistant, you will play a critical role in ensuring the smooth running of the UK & Ireland organisation. You will manage a complex and demanding diary, coordinate travel and meetings, handle sensitive information with discretion, and act as a key connector across senior stakeholders. In addition, you will support the wider UK & Ireland Leadership Team and take ownership of purchasing, budget and IT-related activity for the function.

Key Responsibilities

Executive Support

• Provide proactive, high-level EA support to the President of UK & Ireland
• Manage a complex diary across internal and external commitments
• Organise travel, meeting logistics, expenses and all associated preparation
• Ensure the President is fully briefed with accurate documentation and insights
• Screen and manage correspondence, calls and emails, drafting responses where appropriate

Leadership Team & Business Support

• Provide diary and travel support to members of the UK&I Leadership Team as required
• Prepare for and attend leadership meetings, including agenda creation, minute-taking and action tracking
• Organise conferences, off-sites and key business events

Budget & Operations

• Support budget management through PO creation, approvals, invoice checking and receipting
• Work confidently with finance systems such as Ariba and liaise with Accounts Payable
• Raise new vendor documentation and maintain strong financial governance

Collaboration & EA Network

• Build strong working relationships with Executive Assistants across the organisation
• Provide holiday cover and support to fellow EAs as required
• Act as a professional, welcoming and trusted ambassador for the UK & Ireland business

About You

You will be a confident, proactive and highly organised Executive Assistant with experience supporting senior leaders in fast-paced, complex environments.

• 7+ years’ experience supporting Director level and above
• Proven experience managing complex calendars across multiple geographies
• Experience within FMCG, retail, or similarly fast-paced, customer-led environments is strongly preferred
• Exceptional attention to detail, discretion and judgement
• Strong communication skills and confidence engaging senior stakeholders
• A service-oriented mindset with the ability to prioritise competing demands
• A positive, collaborative and solution-focused approach

Why Join Us?

This is a unique opportunity to work closely with the President of UK & Ireland and the senior leadership team, playing a central role in the success of the business. You will be trusted, valued and empowered, with exposure to strategic decision-making and the opportunity to build an exceptional network across the organisation.

To view the full job profile and to apply, please click on the apply button above which will divert you to our careers site.

We look forward to receiving your application.

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