This is a fantastic opportunity for a PA/Administrator with the knowledge of three languages, English, German and Russian, to join a well-established investment firm in their Vienna office. The candidate has to be based in Vienna for convenience, but the role is fully remote and offers a part-time contract.

Responsibilities

• Be the first point of contact and a gatekeeper for all business and private enquiries
• Intense travel arrangements, mostly European
• Visa applications, accommodation and transportation bookings
• Diary management and appointment coordination
• Basic bookkeeping, including invoice management, personal expense management and bank transfers
• Assistance at meetings, including recording and AI minutes management
• Keep electronic meeting minutes and other relevant documents, using the facilitating technology and AI tools
• Provide administrative support such as mail and call handling, online and offline meeting arrangements
• Email writing and translation between three languages
• Maintain the flow of electronic documents and information, including file and records storage
• Support the team with office administration and other office-related tasks

Key Skills

• Fluent in Russian, German and English
• Based in Vienna, Austria, with the right to work
• Happy to undertake a part-time role
• Happy with the Remote (from home) working conditions
• Administrative and/or PA experience
• Technologically aware with the ability to implement various technological tools, AI tools and communication advances
• Keen, intelligent approach to any given task
• Flexible in dealing with ad hoc office, administrative and support tasks
• Good eye for detail, tenacity, accuracy
• Team player

Job Advantages

• Part-time, fully remote opportunity, very flexible
• Salary, basic benefits and potential for a discretionary bonus
• Diverse, international, friendly team and management
• Manageable workload, straightforward support role
• Permanent employment contract, stable job