Location: Chelmsford (Hybrid – 3 days on site)
Contract: 6 month Fixed-Term Contract or Hourly Rate (flexible)
Hours: 37 hours per week

Role Overview

We are seeking an experienced HR Systems & Data Advisor to support a busy HR team during a period of high workload and multiple ongoing projects. This role has recently transferred into the team and requires a technically confident, proactive individual who can work autonomously and support both business-as-usual activities and data improvement initiatives.

The successful candidate will play a key role in supporting HR systems, data accuracy, reporting, and analysis.

Key Responsibilities

HR Systems & Data Management

• Monitor and maintain HR and academic workload data, ensuring accuracy, consistency, and timeliness
• Oversee data input by academics and stakeholders, managing deadlines and resolving issues proactively
• Troubleshoot complex spreadsheet errors, including broken formulas, deleted cells, and layout issues
• Identify recurring system or data issues and recommend improvements to prevent repeat queries

Reporting & Analysis

• Produce regular and ad hoc reports to support operational and strategic HR requirements
• Support the HR team with workforce data analysis and business intelligence activity
• Assist with reporting deadlines, particularly during peak periods (e.g. up to November)

Improvement & Support

• Support ongoing system and process improvements across HR systems and reporting
• Work autonomously during quieter periods, using initiative to identify value-adding activities
• Communicate clearly with stakeholders regarding data issues, outputs, and timelines
• Present basic reports or findings in meetings where required

Systems & Technical Skills

• Advanced Excel – essential (including complex formulas and troubleshooting)
• Power BI – desirable
• Qlik View / Qlik Sense – desirable but used less frequently

Working Arrangements

• Hours:
  • Monday–Thursday: 8:35am–5:00pm
  • Friday: 8:30am–4:30pm
  • 1-hour lunch break daily
• Hybrid working: 3 days per week on site in Chelmsford
• Start date: As soon as possible

Person Specification

Essential

• Strong experience in HR systems, HR data, or workforce reporting
• Advanced Excel skills with confidence troubleshooting technical issues
• Ability to work independently and proactively
• Strong attention to detail and data accuracy
• Clear communication skills and confidence working with stakeholders

Desirable

• Experience within the education sector
• Degree qualified or qualified by relevant experience
• Experience using Power BI or similar BI tools
• Comfortable presenting basic data or reports in meetings

To apply for this HR Systems & Data Advisor position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.