Part Time Facilities Administrator

• Location: East Grinstead 
• Job Type: Temporary - 2 months 
• Hourly Rate £12.71 per hour 
• Hours of Work: Can be flexible but ideally at 9.30am - 3.30pm 

Reed Crawley is working with a key client with the recruitment of a temporary Facilities Administrator, you will support the administrative needs of their operational department, ensuring high standards of service and delivery. .

Day-to-Day of the Role:

• Support the Facilities Administrator with vehicle fleet lettings, maintenance, servicing, and repairs, ensuring minimal impact to users.
• Manage contractor visits, providing keys/access while ensuring compliance with procedures.
• Handle daily office needs including answering phones, covering reception as necessary.
• Manage the department’s administration including purchase orders, receipting, and invoice processing.
• Liaise with tenants on tenancy agreements, renewals, deposits, repairs, check-in/out, etc.
• Assist in processing reports/certificates, recording remedials, and raising concerns to ensure compliance across all operational services.
• Support the administrative tasks of the Head of Facilities, Estates & Operations Manager, and Operations Supervisor as necessary.

Required Skills & Qualifications:

• A Levels or equivalent experience; Degree level in a relevant discipline is desirable.
• Facilities management administrative experience in a busy customer-facing environment or an in-house department.
• Some understanding of buildings and facilities management terminology.
• Competency in Word, Excel, and Outlook.
• Excellent time management and high level of productivity.
• Proven organisational and planning skills.
• Ability to communicate effectively with a wide range of stakeholders.

To apply for the Facilities Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.