Reward & HR Operations Specialist

London (Hybrid)

Permanent

Competitive salary + benefits

We are partnering with a leading organisation within the London insurance market to appoint a Reward & HR Operations Specialist. This is a highly visible position supporting senior stakeholders within a fast-paced and complex HR and reward environment.

Operating at the centre of the function, you will play a key role in delivering the accurate, timely and compliant execution of reward, governance and documentation processes, working closely with HR, Legal, Finance and Executive teams.

The Role

This is a hands-on, detail-driven role where you will bring structure, organisation and clarity to complex workflows while supporting senior decision-making processes.

Key responsibilities include:

Senior Offers & Documentation

• Produce and coordinate offer letters for senior hires, ensuring accuracy, consistency and compliance with reward frameworks
• Partner with HR, Reward and Legal teams to incorporate bonus, incentive and equity arrangements
• Manage amendments and re-issuance of documentation with a high degree of discretion and precision

Senior Exit Management

• Prepare and coordinate settlement agreements for senior employees
• Ensure accurate and timely processing across payroll and equity teams

Remuneration Committee (RemCo) Support

• Prepare high-quality RemCo documentation, including briefing papers, schedules, data packs and approvals
• Coordinate inputs from multiple stakeholders and ensure submissions are complete and on time
• Track actions, decisions and approvals following committee meetings

Reporting & Data Management

• Maintain accurate and up-to-date reporting for senior leadership, including the Equity & Reward Director and Chief HR Officer
• Ensure the integrity of reward and people data
• Support ad-hoc requests with clear, well-structured outputs and analysis

Approvals & Governance

• Manage end-to-end approval processes and governance workflows
• Maintain robust audit trails, documentation records and version control
• Proactively follow up on actions to ensure deadlines and deliverables are met

About You

You will be a highly organised and detail-oriented professional who thrives in a fast-paced environment and is comfortable engaging with senior stakeholders.

Essential experience:

• Proven experience within HR, Reward, Governance or Executive support roles
• Strong experience producing high-quality documentation for senior stakeholders or committees
• Exceptional attention to detail with the ability to identify risks and inconsistencies
• Experience managing approval processes and stakeholder coordination
• Ability to work at pace, manage competing priorities and see tasks through to completion

Desirable:

• Exposure to Remuneration Committee processes
• Experience with equity, incentive or bonus structures
• Advanced Microsoft Office skills (Word, Excel, PowerPoint)