Job title

People co-ordinator

Job purpose

To provide HR administration support, ensuring the highest standards of service are consistently delivered to internal customers while promoting the organisation’s ethos and culture.

Key activities & accountabilities

• Support the HR team in delivering a high-quality HR service
• Maintain accurate and up-to-date employee records and files
• Prepare offer letters and contracts of employment
• Draft correspondence relating to changes in terms and conditions
• Input and maintain data on the HR system (e.g. sickness, probation, starters/leavers)
• Process monthly payroll amendments
• Carry out pre-employment checks including references, DBS checks, credit checks, and occupational health referrals
• Contribute to employee wellbeing and engagement initiatives
• Ensure HR policies are accessible and up to date
• Administer new starter processes within the HR system
• Assist with the annual pay review process
• Ensure DBS renewals are completed within required timeframes
• Manage the HR inbox on a daily basis
• Handle the leaver process, including resignation acknowledgements and internal notifications
• Develop expertise in the HR system (e.g. Sage People)
• Create employee ID badges and manage visitor pass records
• Conduct stay interviews with employees
• Conduct exit interviews with leavers
• Support ad hoc HR tasks and projects as required

Key interfaces

• Director of people & culture
• HR business partner
• Talent attraction partner
• Head of organisational development
• Organisational development co-ordinator
• IT department
• All employees

Specialist knowledge

• Background in HR administration
• Proficiency in Microsoft Office applications
• Understanding of organisational services
• Strong administrative capability
• Knowledge of company policies and procedures
• Experience with HR systems
• Good standard of maths and English

Skills & abilities

• Strong planning and organisational skills
• Effective time management
• High attention to detail
• Ability to work under pressure
• Excellent communication skills
• Methodical and accurate approach

Competencies

• Business focus
• Customer focus
• Continuous improvement
• Teamwork
• Adaptability
• Problem solving and decision making

Education & experience

• Good general education
• HR administration experience (desirable)
• CIPD Level 3 qualification (desirable)

How is performance measured?

• Internal customer feedback
• Accuracy and completeness of HR records
• Achievement of personal objectives
• Quality and accuracy of work

Job Types: Full-time, Permanent

Work Location: In person

Please note that at times due to the volume of applications we may not be able to respond to each person individually. If you do not hear from us within 7 days we’re sorry you have not been successful this time. Please do not let this stop you applying for other positions you may be suitable for. Good Luck!

1st Choice Staff Recruitment is an equal opportunities employer and acts as both an Employment Agency & Business.