We are looking for a an organised, analytical and proficient Finance Manager to join our expanding team in Chichester. The ideal candidate will be able manage our payroll process end to end, generate all clients invoices and ensure all supplier invoices are paid accurately and on time. The Finance Manager will work alongside our Registered Care Manager, HR Manager and Managing Director to be part of the management team of the Chichester office.

As Finance Manager with Vitale you'll be responsible for:

Payroll

• Processing payroll from beginning to end on time for all colleagues
• Verify timesheets from our care management system
• Manage colleague expenses for payroll
• Calculate pay with all relevant deductions
• Manage colleague holiday pay
• Manage colleague guaranteed hour payments
• Manage, calculate and process NEST pension payments accurately and on time
• Manage, calculate and process HMRC payments accurately and on time
• Ensure all payroll tax filings are done accurately and on time.
• Ensure colleague payroll records are kept up to date including new hires, terminations.
• Resolve any payroll discrepancies and answer any employee questions
• Work with accountancy firm to ensure we are compliant at all times
• Work in collaboration with our HR Manager and Registered Care Manager

Supplier Invoicing

• Manage payment of supplier and 3rd party invoices
• Reconcile all payments on Xero

Client Invoicing

• Generate client invoices and send out to clients on time
• Track and manage incoming payments and reconcile accounts
• Manage overdue invoices in a compassionate manner
• Handle customer enquiries and resolve any billing discrepancies

Management Information and Reporting

• Ensure the P&L is kept up to date with all transactions both in and out
• Ensure Xero is kept up to date and reconciled on a daily basis
• Produce an accurate and detailed report of each invoicing run

Part of the Chichester branch Management Team

• Live and model Vitale's Values
• Provide Management information to the MD and Management Team
• Collaborate with the Registered Care, HR Manager and Managing Director to ensure the branch is compliant at all times and that colleague are supported to enable them to deliver the best care possible to our clients. 

Experience required

• A proven experience in a Finance Manager role
• AAT or other recognised financial qualification
• A strong understanding and be proficient in all areas of Xero
• Be highly organised with a strong attention to detail
• Effective communication skills to be able to respond and adapt to sensitive situations
• Be compassionate to our colleagues and clients at all times