Role: AP/AR Finance Associate

Sector: Luxury Travel

Location: Central London

Contract: Permanent Full Time

Hybrid: 3 days in office (Mon, Wed and Thur )/ 2WFH

Salary: up to £40,000 Plus bonus

Ref: VFR 3284

Vision FR is excited to be working with an award winning client, specialising in luxury very high-end delivery of travel experiences for families, couples, and groups. Customers are high net worth individuals, and the Programmes and experiences are designed with attention to detail and excellence in the UK, Ireland, and France.

Role Overview

We are seeking a Finance Associate (AP/AR) to support the day-to-day running of the finance function. This is a hands-on role responsible for transactional finance, reconciliations, and supporting month-end close, ideal for someone with a strong accounting foundation who enjoys working in a collaborative, fast-paced SME environment. The role will work closely with the Finance Team ( 3 in total), Human Resources, Designers, Sales, Marketing & Communications teams and report into THe Head of Finance.This role is ideal for a pro-active hard working individual who is accurate with a can do attitude has good exposure to Xero in a fast paced SME environment, based central London

Key Responsibilities of the Finance Associate

Accounts Payable (AP)

• Process supplier invoices accurately and in a timely manner, ensuring appropriate approvals.
• Prepare weekly payment runs for review and raise bank payments for authorisation.
• Maintain supplier account reconciliations and resolve discrepancies efficiently.

Accounts Receivable (AR)

• Upload sales invoices from Salesforce and ensure accurate posting to Xero.
• Monitor outstanding balances, follow up on overdue payments, and support the Sales team with credit control.
• Ensure consistency between Salesforce billing data and Xero accounting records.

Card & Expense Management

• Administer and monitor company credit and prepaid debit card system usage in Pleo. Ensure all payments are transferred to Xero with correct coding.
• Ensure timely submission, review, and reconciliation of receipts and supporting documentation.

Reconciliations & Reporting

• Perform monthly bank, credit card, and supplier statement reconciliations.
• Support month-end and year-end close, including audit schedules and compliance documentation.
• Assist with VAT returns, with exposure to UK VAT rules including the Tour Operators Margin Scheme (TOMS).

Communication & Collaboration

• Act as first point of contact for finance queries via the shared accounts inbox.
• Liaise professionally with suppliers, clients, and internal teams to resolve billing and payment queries.
• Support ad hoc finance projects and process improvements as required.

Skills & Experience of the Finance Associate

Experience & Qualifications

• Minimum 3 years’ experience in an accounting, bookkeeping, or AP/AR role.
• AAT qualified or studying, or part-qualified CIMA/ACCA preferred.
• Solid understanding of double-entry bookkeeping and journal processes.

Technical Skills

• Strong experience using Xero (invoicing, reconciliations, reporting).
• Advanced Excel / Google Sheets skills.
• Experience with online banking platforms.
• Familiarity with Salesforce or similar CRM/accounting integrations desirable.

Personal Attributes

• High attention to detail and strong organisational skills.
• Clear and professional written and verbal communication.
• Comfortable working independently while contributing to a small team.

VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Clients’ recruitment needs.

Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.