Job Title: Administrator / Receptionist

Hours: Part Time 

Location: Southampton

Key Responsibilities

• Answer incoming calls and direct enquiries appropriately
• Manage and monitor inboxes, ensuring all requests are responded to in a timely manner
• Provide reception cover, including meeting and greeting visitors in a professional manner
• Liaise with external contractors and stakeholders regarding facilities-related services and issues
• Coordinate bookings and ensure meeting rooms are set up, presentable, and well-maintained
• Ensure all communal and office areas are kept tidy and organised
• Monitor and maintain stock of office and facilities supplies
• Support the wider facilities team with administrative tasks and record keeping

Skills and Experience

• Previous experience in a facilities, or support role (desirable)
• Strong communication and customer service skills
• Good organisational skills with the ability to manage multiple tasks
• Professional and friendly manner
• Basic IT skills, including email and Microsoft Office

Personal Attributes

• Reliable and proactive
• Flexible and willing to assist with a variety of tasks
• Detail-oriented with a focus on maintaining high standards
• Professional and approachable

Next Steps

Apply online or contact Reed Southampton for more information.