Executive Assistant to Executive Directors (Band 5)

Location: Sheffield. Office-based | Monday–Friday, 9am–5pm

Salary: Up to £19.60 per hour

Contract: Fixed-term until June 2026

We are seeking a highly organised and professional Executive Assistant to provide high-level support to Executive Directors within a busy NHS environment. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced, confidential setting.

Key Responsibilities

• Provide comprehensive Executive Assistant support, including complex diary management and inbox coordination
• Draft reports, correspondence, and meeting papers for Board and Committee meetings
• Take accurate minutes and track actions from senior-level meetings
• Manage sensitive and confidential information with discretion
• Support budget administration, approvals, and monitoring processes
• Coordinate meetings, resources, and office operations
• Maintain effective administrative systems, including HR records (leave, appraisals, etc.)
• Liaise with internal teams and stakeholders on behalf of Executive Directors

About You

• Proven experience in an Executive Assistant or senior administrative role
• Strong organisational skills with the ability to manage competing priorities
• Experience handling confidential and complex information
• Excellent written communication and minute-taking skills
• Confident using Microsoft Office and administrative systems
• Able to work independently and as part of a team

What We’re Looking For

We’re looking for someone who is professional, proactive, and adaptable, with strong attention to detail and a commitment to delivering high-quality support.

Values

We are committed to creating a supportive and inclusive workplace. Our core values include:

• Working together
• Being respectful and kind
• Being inclusive
• Continuously improving

If this sounds like something you would be great for then please apply and we will be in touch.