Administrator

Dudley (Hybrid Working)

Contract – 3 months + Potential Extensions

£200.00 – £250.00 per day

As a Project Administrator, you will play a crucial role in supporting internal project teams by providing administrative assistance and ensuring the smooth operation of project activities. You will be responsible for data entry, maintaining project documentation, coordinating meetings, and assisting with communication among team members and stakeholders.

Responsibilities Include:

Documentation Management:

• Maintain and organize project documentation, including project plans, schedules, budgets, contracts, and other project-related materials.
• Ensure that project documents are accurate, up-to-date, and accessible to project team members and stakeholders as needed.
• Assist in the preparation and distribution of project reports, presentations, and other documentation as required.

Meeting Coordination:

• Schedule and coordinate project meetings, workshops, and presentations, including booking meeting rooms, sending invitations, and preparing meeting agendas and materials.
• Record meeting minutes, action items, and decisions made during meetings, and distribute them to relevant stakeholders in a timely manner.
• Follow up on action items and deadlines to ensure that tasks are completed on time and within scope.

Communication Support:

• Assist in facilitating communication among project team members and stakeholders, including responding to inquiries, forwarding messages, and relaying information as needed.
• Maintain contact lists, distribution lists, and communication channels to ensure effective communication.

Resource Management:

• Assist in managing project resources, including personnel, equipment, and materials, by tracking availability, utilisation, and allocation.
• Coordinate with vendors, suppliers, and subcontractors to procure goods and services required for project activities and maintain accurate records of purchases and expenses.

Skills, Knowledge and Expertise

• Experience in administration, coordination, or related role.
• Strong organisational skills, attention to detail, and ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills, with the ability to effectively communicate with stakeholders at all levels.
• Previous experience in data entry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and preferably project management software.