An excellent opportunity has arisen for an experienced Executive Assistant to support a senior Director within a fast-paced and professional environment. This role requires a confident, highly organised EA who can proactively manage competing priorities while handling sensitive information with absolute discretion.
Your new roleYou will provide comprehensive EA support to the Director, acting as a key point of contact both internally and externally. This is a varied role where no two days are the same and where initiative, attention to detail and strong organisational skills are essential.
Key responsibilities will include:

• Proactively managing projects and liaising with internal and external stakeholders for updates
• Acting as a key liaison between the Director and relevant contacts
• Screening, prioritising and managing emails, calls and correspondence
• Managing and maintaining the Director's contact database
• Handling confidential personal and corporate information with discretion at all times
• Managing electronic and paper filing systems, databases, guest lists, spreadsheets and membership subscriptions
• Creating and editing presentations and documents
• Proactively managing the Director's diary and ensuring full preparation for daily commitments
• Scheduling meetings, appointments and ensuring all relevant materials are available
• Taking meeting minutes and following up on actions
• Coordinating travel arrangements, bookings and itineraries
• Managing couriers, mailings and ad hoc collections or deliveries
• Managing budgets and processing invoices
• Handling incoming calls on behalf of the Director
• Supporting with any additional tasks as required
  What you'll need to succeedTo be considered for this role, you will have proven experience operating as an EA at senior level within a fast-paced environment. You will be confident, proactive and able to manage multiple priorities effectively.You will also bring:
• Previous senior-level EA experience (essential)
• Strong administration skills with a methodical and organised approach
• A collaborative mindset and strong team-working ability
• Excellent communication and interpersonal skills
• Exceptional attention to detail and organisational skills
• The ability to present written information clearly and logically
• The confidence to use initiative and work independently
• Strong prioritisation skills and the ability to multitask
• A proactive, hardworking attitude with the ability to meet deadlines
• Strong IT skills, including Microsoft Word and Excel
• A high level of discretion and professionalism at all times
  
  What you need to do now
  
  If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
  If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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