Company Overview

A well-established organisation within the escalator installation and maintenance sector, working alongside leading global manufacturers. The business provides comprehensive services including maintenance, servicing, and full installation projects for a wide range of high-profile clients, delivering efficient and reliable solutions.

Job Summary

We are seeking a highly organised and detail-oriented Administrator with strong Excel skills to support day-to-day operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with data, reporting, and coordination tasks.

You will play a key role in ensuring accurate record-keeping, supporting project delivery, and maintaining efficient workflows across the team.

Key Responsibilities

Data Management

• Input, update, and maintain data within Excel spreadsheets and internal systems
• Track daily work progress and deadlines through organised systems

Reporting

• Produce regular reports and data analysis, ensuring accuracy and clarity
• Assist with preparing reports and presentations for meetings

Administrative Support

• Provide day-to-day administrative support across the team
• Update daily records of engineers' completed work
• Schedule jobs and manage workloads
• Maintain timesheets, calendars, and meeting coordination
• Manage internal and external communications

Documentation

• Maintain accurate records and organise documentation in line with company processes
• Prepare and edit documents to a high standard

Team Collaboration

• Work closely with internal teams and stakeholders to support operations
• Assist with queries and provide real-time updates
• Contribute ideas for improving processes and efficiency

Excel & Data Analysis

• Use Excel functions such as VLOOKUP, pivot tables, and data validation
• Support colleagues with Excel-related tasks where required

Compliance

• Maintain associated documentation and protocols

Requirements

• Minimum of 2 years' experience in an administrative role
• Previous experience working with data, reporting, or scheduling is desirable

Technical Skills

• Strong Microsoft Excel skills (intermediate to advanced)
• Proficient in Microsoft Office (Word, Outlook, PowerPoint)

Skills & Attributes

• Excellent attention to detail
• Strong organisational and time-management skills
• Effective communication skills, both written and verbal
• Ability to work independently and as part of a team
• Proactive approach with strong problem-solving ability

Additional Information

• Candidates must be eligible to undergo relevant security checks as part of the role requirements
• Adhere to security and compliance requirements, including completing necessary clearance checks

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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