Buying Administrator

Permanent role

Monday to Friday 9am-5pm

Office based in Ipswich

Are you highly organised, detail-focused, and confident managing data and processes? We’re looking for a proactive administrator to support our purchasing and operations function in a fast-paced, collaborative environment.

What is involved 

In this varied role, you’ll play a vital part in keeping products moving through the business, supporting purchasing, processing orders, and ensuring information is accurate across systems.

Your responsibilities will include:

• Creating and managing purchase orders, ensuring quantities, pricing, and delivery details are correct
• Coordinating bulk purchasing requirements alongside customer and promotional orders
• Using internal systems to manage requisitions and ensure data is accurately uploaded
• Tracking orders, following up with suppliers, and keeping teams informed of any delays
• Maintaining accurate supplier agreements and system records
• Ensuring all documentation is complete and compliant for shipping, traceability, and regulatory purposes
• Supporting order processing for customers, including confirmations, stock allocation, and invoicing
• Arranging shipping and liaising with courier services
• Working closely with internal teams to resolve queries and ensure smooth operations

Why you

This is a great opportunity for someone who enjoys structure, accuracy, and teamwork. You’ll be part of a supportive environment where your contribution directly impacts efficiency and customer satisfaction.

We’re looking for someone who brings:

• Strong organisational skills and attention to detail
• Confidence working with systems and data (experience with ERP systems is a plus)
• Solid Microsoft Office skills, particularly Excel
• The ability to manage multiple priorities and meet deadlines
• A professional, reliable, and collaborative approach
• A positive mindset and willingness to learn

In return, you’ll benefit from:

• A supportive and team-focused culture
• Opportunities for training and development
• A varied and engaging role where no two days are the same

If you’re ready to take the next step in your administrative career and be part of a dynamic team, we’d love to hear from you.

If you are interested, please apply or contact Rachel Dunham at Reed Ipswich for more information