Personal Assistant

Location: Ascot with travel to multiple office sites

Contract: Full-time, Permanent

Salary: Up to £38,000 + benefits

About the Role

Our client are seeking an experienced and highly organised Personal Assistant to provide high quality administrative, PA and governance support. This is a pivotal role supporting senior executives and the Chair of the Board, ensuring that board and committee operations run efficiently, compliantly and professionally.

The role is primarily office based in Ascot and will involve regular travel to a small number of other organisational sites using a pool car. Flexibility is required, including attendance at occasional evening meetings.

Key Responsibilities

Board & Governance Support

• Organise, coordinate and support meetings of the Board and its committees
• Organise Health & Safety meetings
• Prepare, collate and distribute agendas, papers and supporting documentation
• Attend meetings (including occasional evenings) and take accurate, high quality minutes
• Maintain formal records of meetings, actions and decisions
• Advise managers on governance processes, procedures and statutory responsibilities
• Ensure governance activity complies with regulatory and best-practice frameworks

Personal & Administrative Support

• Provide dedicated PA support to the Chair of the Board
• Work closely with the Executive PA to ensure seamless senior level support
• Manage correspondence, emails and documentation relating to board activity
• Maintain accurate records including board membership, terms of office, attendance and declarations of interest
• Support the recruitment, appointment and induction of new Board members
• Maintain confidential records in line with data protection requirements

Communication & Liaison

• Act as the main point of contact for Board members
• Liaise confidently with senior leaders, internal teams and external stakeholders
• Ensure decisions and actions arising from meetings are clearly communicated and followed up

Compliance & Record Keeping

• Ensure statutory and governance documentation is accurately recorded and accessible
• Maintain governance policies, registers and formal documentation
• Support the organisation in meeting all legal and regulatory obligations

Personal Qualities

• Professional, discreet and trustworthy
• Highly organised with strong attention to detail
• Confident communicator with excellent interpersonal skills
• Reliable, flexible and calm under pressure

Essential Skills & Experience

• Proven experience in a PA, executive assistant or senior administrative role
• Excellent organisational and time management skills
• Strong calendar and diary management capability
• Exceptional written communication and minute taking skills
• High level of accuracy when managing confidential information
• Ability to manage multiple priorities and work to deadlines
• Strong IT skills including Microsoft Office and/or Google Workspace
• Ability to work independently while supporting senior stakeholders
• Fast and accurate typing speed (typically 60–80 wpm or above)

Desirable Experience

• Experience supporting a board, committee or governance function
• Previous experience as a board administrator or governance clerk
• Knowledge of governance or regulated sector procedures

If this PA role is of interest to you please click apply or contact Esther Ward in our Egham office.