Job Title:Facilities Administrator (Temp to Perm)
Location:Greenford
Pay Rate:£16.44 per hour
Hours:40 hours per week, Monday to Friday
Start Date:13th May 2026
Reporting to:Facilities Manager

Overview

We are currently recruiting for a highly organised and proactive Facilities Administrator to join a busy Facilities team based in Perivale (Greenford). This is a temp-to-perm opportunity, offering long-term career potential within a well-established organisation.

The successful candidate will support the Facilities Manager in ensuring the smooth day-to-day running of the department, managing administrative processes, contractor coordination, and facilities systems.

Key Responsibilities

• Manage and respond to facilities requests across multiple business units
• Raise and process purchase orders and manage purchasing of facilities requirements
• Process and approve invoices using the Oracle system
• Act as a key point of contact for contractors and suppliers, ensuring compliance with Health & Safety requirements
• Coordinate planned preventative maintenance schedules via the TABS system
• Monitor and communicate failures of critical equipment
• Maintain accurate and up-to-date records within the facilities management system
• Collate and report on monthly KPI data
• Write, review, and audit Facilities quality procedures
• Support budget preparation and assist with day-to-day budget management and spend tracking
• Provide general administrative support and cover across the Facilities team
• Assist with planning and coordination of internal tradesperson tasks
• Maintain plant and premises asset registers

Skills & Experience Required

• Previous experience in a facilities, property, or administrative role
• Strong organisational skills with the ability to prioritise workload effectively
• Excellent attention to detail and accuracy
• Confident communicator with the ability to engage at all levels
• Proactive, methodical, and able to work under pressure
• Strong customer service focus with a solutions-driven approach
• Ability to manage confidential information with discretion
• Competent in Microsoft Word and Excel

Desirable Experience

• Experience using Oracle systems
• Knowledge of property/facilities legislation
• Experience with budget management and financial tracking
• Ability to analyse and interpret data

Personal Attributes

• Highly organised and self-motivated
• Able to work independently and within a team
• Strong problem-solving skills and use of initiative
• Professional and credible when building relationships with stakeholders
• Able to manage multiple priorities in a fast-paced environment

What's on Offer

• Competitive hourly rate of £16.44
• Temp-to-perm opportunity with long-term prospects
• Immediate start available (13th May 2026)
• Supportive and collaborative team environment

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