Maintenance Administrator (8707)

Location: Cheam, Sutton.

Salary: £25,000 – £30,000 DOE

Hours: 8:30am – 5:30pm (Full-time, Permanent)

About the Role

Jade Recruitment is working with a well-established and growing Building Services company to recruit a Maintenance Administrator. This is an excellent opportunity to join a dynamic business specialising in mechanical and public health services, including heating, air conditioning, and plumbing.

Our client has built a strong reputation since its establishment in 2000 and now operates as a multi-disciplined organisation with a turnover of approximately £20 million. They pride themselves on delivering high-quality maintenance and service solutions across a diverse client base.

Reporting directly to the Help Desk Manager, this role plays a key part in ensuring the smooth coordination of maintenance operations and administrative processes.

Key Responsibilities

• Preparing and issuing quotations
• Raising and managing purchase orders
• Providing general administrative support
• Liaising with clients and engineers via telephone and email
• Processing invoices
• Managing and updating site logbooks
• Scheduling maintenance visits and reactive callouts
• Allocating engineers to jobs efficiently
• Processing engineers’ timesheets
• Updating client CAFM systems (e.g. Vantify, Dwellent, Service Channel, D365)
• Assisting with vehicle management
• Maintaining and updating reporting spreadsheets

About You

• Previous experience in an administrative role (ideally within a service or maintenance environment)
• Proficient in Microsoft Office and Outlook
• Confident and professional telephone manner
• Strong organisational skills with good attention to detail
• Ability to multitask and work in a fast-paced environment
• Experience with client portals such as Vantify or Dwellent is advantageous, but not essential

What’s on Offer

• Competitive salary of £25,000 – £30,000 depending on experience
• Opportunity to join a reputable and growing company
• Supportive team environment
• Long-term career prospects

If you’re an organised and proactive administrator looking for your next opportunity, Jade Recruitment would love to hear from you.

We do receive a significant number of applications. If you have not been contacted by a member of our team within 10 days of your application, please note that on this occasion you have not be shortlisted for the position. If you are ever in doubt about this, please call our team.

By applying to this vacancy, you accept Jade Recruitment Limited’s Privacy and GDPR Policy which can be found via our website, in turn giving us consent to contact you.

Jade Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.