HR Coordinator | Southend | 22.5 or 37 hrs | £33,635 pro rata

Step into a fast-paced, people-focused role where you’ll be at the heart of shaping an exceptional employee experience. As the HR Coordinator, you’ll keep the employee journey running seamlessly from recruitment to onboarding and beyond while offering confident, timely support that helps managers and colleagues thrive. Working closely with another Coordinator, you’ll drive smooth HR operations, champion people-first initiatives and play a key role in building a positive, engaging workplace culture.

Key Responsibilities

Recruitment & Onboarding

• Coordinate end-to-end recruitment administration, including advertising roles, scheduling interviews, issuing offers, and completing pre-employment checks.
• Support managers throughout the recruitment process and ensure a positive candidate experience.
• Manage onboarding tasks such as contracts, induction arrangements and probation tracking.
• Maintain accurate recruitment records and support reporting needs.
• Ensure all new starters complete required documentation, including right-to-work and DBS checks.

HR Administration

• Maintain accurate employee records in the IRIS HR system, ensuring GDPR compliance.
• Respond to employee queries on policies, leave and benefits.
• Prepare HR documents, reports and presentations.
• Support contract changes, family leave, sickness reporting, leaver processes and other lifecycle administration.
• Produce routine HR data and metrics to support decision-making.
• Support compliance monitoring, including right-to-work, training records and policy acknowledgements.

Employee Relations

• Support engagement activities such as surveys, wellbeing initiatives and feedback processes.
• Act as a point of contact for employee queries, providing timely and professional support.
• Assist managers with ER matters including absence, probation, informal performance concerns and wellbeing.
• Prepare letters, documentation and meeting notes.
• Lead formal ER processes, investigations, disciplinaries, grievances and consultations, with oversight from the Head of HR for complex cases.

Policies & Compliance

• Support the review and updating of HR policies in line with UK employment law.
• Ensure HR processes follow legislation, policy and best practice.
• Contribute to improving HR systems, templates and processes.
• Identify opportunities to enhance efficiency and employee experience.

Person Specification

Essential

• CIPD Level 5 (qualified or working towards) or equivalent experience.
• Experience in an HR support or coordinator role.
• Strong understanding of HR processes and UK employment law.
• Experience in recruitment and employee lifecycle administration.
• Excellent organisational skills and ability to manage competing priorities.
• High attention to detail and accuracy.
• Strong communication skills and ability to build positive working relationships.
• Confident using HR systems and Microsoft Office.
• Experience managing ER casework, including investigations, disciplinaries and grievances.

Desirable

• Experience in the charity, social care or not-for-profit sector.
• Experience supporting HR projects or organisational development work.
• Familiarity with IRIS HR software.

What’s in it For You?

• Salary: £33,635 rising incrementally to £37,035 (pro rata)
• Hours: Part-time OR full-time 22.5 or 37 per week (flexible hours within this range)
• Life Assurance Scheme
• Employee Assistance Programme
• Blue Light Card
• Staff are entitled to 33 days of annual leave including bank holidays, with an extra day awarded after 5 years of service (pro-rated for part-time employees).
• Training and Development
• 24/7 Digital GP Access
• A day off for your birthday!
• Cycle to work scheme

Please note should your application be successful you will be required to attend an interview on Tuesday 23 rd June. For more information please contact Sophie Barnes at One to One Personnel.