Reed HR are working alongside a large Not for Profit Organisation based in Central London who are recruiting for a Health & Safety Administrator for initially 6 months. This is to cover team absence. 

This role is hybrid so flexibility is offered. 

Job Summary

We are seeking a proactive and organised Health & Safety Administrator. This role will act as the first point of contact for incoming queries and play a key part in managing and maintaining our HR & Health and Safety systems and platforms.

Key Responsibilities

• Act as the first point of contact for health and safety queries received via the shared inbox, responding promptly and escalating where necessary
• Provide administrative support to the HR & Health & Safety team
• Manage and maintain health and safety digital platforms and systems, ensuring accurate and up-to-date information
• Log, track, and monitor incidents, queries, and actions within internal systems
• Support compliance by maintaining records, documentation, and audit trails
• Assist with the coordination of health and safety processes, including reporting and data management
• Liaise with internal stakeholders to support health and safety initiatives
• Identify opportunities to improve processes and system efficiencies

Skills & Experience

• Previous experience in a busy HR Administrative role (health and safety experience is desirable but not essential)
• Strong organisational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage and prioritise a busy inbox effectively
• Comfortable using digital platforms and systems (experience with H&S systems is an advantage)
• Proactive and able to work independently as well as part of a team

Person Specification

• Highly organised and methodical
• Strong problem-solving skills with the ability to triage queries
• Professional and approachable communication style
• Adaptable and responsive in a fast-paced environment

Desirable (but not essential)

• Knowledge of health and safety processes or regulations
• Experience working with compliance or reporting systems