Centre Administrative Officer - STARTING 1st SEPTEMBER 

• Annual Salary: £26,595.67 - £29,849.10 (FTE £30,279.00 – £33,983.00)
• Location: Kingston 
• Job Type: Full-time, 36 hours per week, Term Time Plus 4 weeks

We are seeking a Centre Administrative Officer to maintain an efficient and welcoming reception area, ensuring the safe and secure entrance and exits of all students, staff, and visitors. This role requires a professional individual who can manage multiple administrative responsibilities while upholding the high standards of the College.

Day-to-day of the role:

• Greet and address enquiries from students, staff, and visitors in a polite, friendly, and professional manner at the centre reception.
• Coordinate safe entrance and exits at all doors, ensuring all individuals are signed in and out, and prevent unauthorized access.
• Adhere to safeguarding procedures, including checking IDs of taxi drivers/escorts and verifying escort and transport arrangements.
• Handle enquiries related to the day-to-day operations of the College and liaise with other college sites.
• Manage the College's Management Information System (MIS) for student information.
• Oversee the receipt and distribution of all internal and external post.
• Manage office diaries, room bookings, and monitor general stock and stationery levels.
• Assist with general administrative duties as directed, including meeting minutes, managing petty cash, and supporting event administration like Parents' Evening.
• Liaise with HR for pre-employment checks and support the administration of interviews and DBS renewals.
• Ensure compliance with College policies, including safeguarding, GDPR, and Health & Safety.
• Support the management of petty cash and Oyster cards, ensuring all processes are followed and discrepancies are addressed.

Required Skills & Qualifications:

• Proven experience in an administrative role, preferably within an educational setting.
• Strong organizational and coordination skills to manage multiple tasks efficiently.
• Excellent communication and interpersonal skills to interact with a diverse group of people.
• Proficiency in using educational MIS and office software.
• Knowledge of safeguarding procedures and data protection regulations.
• Ability to work independently and as part of a team, across multiple sites.
• Flexibility to cover and work at other centres as required.

Benefits:

• Competitive salary based on experience and qualifications.
• Opportunity to work in a dynamic educational environment.
• Extensive training and development opportunities.
• Pension scheme and health benefits.

To apply for the Centre Administrative Officer position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.