Apex is a family run small business in the commercial refurbishment, fit out and furniture industry. Detailed below are the responsibilities required. The role would be 2-3 days a week.

• Maintain accounts system and record, file and maintain all financial information in accordance with legal and company requirements
• Produce monthly and quarterly reports on sales, costs, profits and business performance, as required by the Directors.
• Liase with appointed Accountants to ensure that Apex financial accounting policies and systems comply with statutory and legal requirements and implement procedures as required and forward end of year accounts to company accountant for checking, amending and tax purposes.
• Maintain the Sales Ledger: Issue invoices and statements, deal with customer invoice queries, carry out the duties of a credit controller ensuring that payments are made promptly drawing on the courts legal system if required.
• Maintain the Purchase Ledger: Record all invoices, liase with suppliers regarding any invoicing queries and ensure the prompt payment of all cleared invoices.
• Ensure sub contractors are paid, as per company terms, and that the necessary tax is withheld according to CIS status. Where necessary apply Subcontractor VAT reverse charge
• Process CIS payments, VAT returns etc
• Maintain the Nominal Ledger: Assist in the preparation of an annual Budget, and keep the Directors informed of exceptional overheads and budget performance.
• Prepare monthly reconciliations (including VAT, Company Cards, PDQs, Bank & Petty cash)
• Arrange bank transfers, loans and HP agreements as required and instructed by the directors.
• Ensure that the staff expenses and mileage claims are recorded accurately and reimbursed.
• Prepare the monthly wages run and arrange for BACs payments to be made – Prepare the relevant reports, Year End submissions and forward monies withheld re tax and pension payments
• Attend and contribute to meetings as required.
• Ad hoc administrative duties

Pursue personal development of skills and knowledge necessary for the effective performance of the role and transfer to other members of staff as required