Role: Team Administrator

Location: London, UK (Hybrid)
Duration: 2 Months (possible extension)
Hours: Full Time
Start Date: 9am to 5:30pm (Mon - Friday)

About the Role

The Research Culture Team is seeking a highly organised, proactive, and detail-oriented Team Administrator to provide essential operational and administrative support across a diverse portfolio of research culture initiatives and governance activities.

This role plays a critical part in ensuring the smooth day-to-day running of the team and supporting the successful delivery of key programmes, steering groups, and funding processes. The successful candidate will work closely with the Head of Planning & Operations, Senior Operations and Governance Officer, Change Manager, Project Manager, and wider stakeholders across the company.

This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced, collaborative environment and is confident managing multiple priorities while maintaining a high standard of professionalism and accuracy.

Key Responsibilities

Operational & Team Administration

• Manage the Research Culture Team shared inbox, responding to and triaging enquiries professionally and efficiently.
• Provide diary and scheduling support for the Director of Research Culture and wider team members.
• Coordinate meetings, including room bookings, virtual meeting arrangements, agenda preparation, minute-taking, and action tracking.
• Maintain shared documentation, filing systems, SharePoint sites, and team resources.
• Organise team events, workshops, and away days, including logistics, catering, communications, and materials preparation.
• Deliver general administrative support including document formatting, procurement, printing, and office coordination.

Programme Board & Governance Support

• Support the administration of the Research Culture Programme Board and associated governance processes.
• Prepare and distribute meeting papers and agenda packs.
• Record accurate minutes, risks, decisions, and action logs for governance meetings.
• Maintain governance documentation including registers, membership records, and tracking logs.
• Coordinate pre- and post-meeting activities to support effective programme governance.

Steering Group Administration

• Provide end-to-end administrative support to the Research Culture Community Steering Group.
• Coordinate scheduling, logistics, agenda packs, and stakeholder communications.
• Maintain records including terms of reference, membership lists, and governance documentation.
• Track actions arising from meetings and support timely follow-up and delivery.

Funding & Reporting Support

• Assist with coordinating faculty funding reporting and payment processes.
• Track reporting deadlines and manage reminder communications with faculty contacts.
• Maintain workflow trackers and ensure accurate reporting and payment records.
• Liaise with finance teams and faculty stakeholders to support smooth payment processing.
• Prepare funding summaries and status updates for internal reporting purposes.

Additional Administrative Support

• Support onboarding activities for new team members, including IT access and induction coordination.
• Assist with formatting presentations, reports, and professional correspondence.
• Respond flexibly to ad hoc administrative requests across the wider team.
• Undertake additional duties appropriate to the level of the role.

Essential Skills & Experience

Qualifications & Experience

• Educated to A-Level standard or equivalent professional experience.
• Previous experience providing administrative or operational support within a busy team environment.
• Experience supporting committees, governance boards, steering groups, or formal meetings.
• Experience managing shared inboxes and coordinating high-volume communications.
• Experience supporting funding administration, financial tracking, or reporting processes is advantageous.
• Experience working within higher education, research, or professional services environments is desirable.

Skills & Competencies

• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Strong written and verbal communication skills, including drafting agendas, minutes, and professional correspondence.
• High attention to detail and accuracy in maintaining records, trackers, and documentation.
• Strong proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to handle confidential and sensitive information with discretion.
• Proactive and flexible approach with strong problem-solving capabilities.
• Ability to work independently and collaboratively with a wide range of stakeholders

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.