JOB SUMMARY

This role works as part of the finance team to deliver best-in-class financial operations for UBTC. The Accounts Assistant will support day to day finance activities including accounts payable, accounts receivable, revenue accounting, reconciliations, reporting, and financial administration. The role requires strong attention to detail, excellent organisational skills, and the ability to manage multiple priorities while working collaboratively with internal stakeholders.

KEY RESPONSIBILITIES

Accounts Payable & Receivable

• Manage end to end Accounts Payable including:
• Processing supplier and vendor invoices
• Setting up new suppliers
• Supplier account and statement reconciliations
• Processing employee expense claims
• Manage end to end Accounts Receivable including:
• Setting up new customers
• Credit control
• Customer account reconciliation
• Ensure supplier accounts are managed efficiently, and payment deadlines are met.
• Match invoices to purchase orders and input invoices into the accounting system.
• Process weekly supplier payments via BACS.
• Manage and respond to supplier and customer payment queries.
• Issue invoices to clients and maintain up to date customer accounts.
• Send customer statements and follow up on outstanding balances.

Revenue Accounting

• Record revenue from multiple income streams into the accounting system and reconcile with revenue received.
• Support daily banking and takings.
• Produce monthly income reports for third-party partners and track invoicing and payments.
• Work closely with the Sales team on new products and ensure correct financial processes are followed.
• Set up and maintain products, pricing, routes, and services across systems.

Financial Processing & Reconciliations

• Maintain accurate records of financial transactions within the accounting system (Business Central).
• Prepare and process invoices, purchase orders, and expense claims.
• Verify and reconcile financial documents and transactions.
• Process intercompany transactions.
• Maintain deferred revenue schedules.
• Maintain prepayment schedules.
• Perform bank reconciliations.
• Perform credit card reconciliations.
• Other ad hoc reconciliations as required
• Ensure transaction data is recorded correctly and consistently.

Reporting & Finance Support

• Assist the Management accountant/ Assistant Management Accountant with month end queries
• Investigate discrepancies and escalate where necessary.
• Provide financial data and support for internal reporting and analysis.

Operational & Administrative Support

• Conduct data entry and maintain financial records.
• Provide general administrative support to the finance team.
• Assist with passenger numbers auditing and reporting where required.
• Investigate issues or queries and resolve or escalate appropriately.
• Perform other finance or administrative duties as required by the line manager.

Requirements

• Strong focus on detail and deadlines
• Relevant experience
• Strong IT skills
• Positive with a “can do” attitude
• Team player who enjoys working in a high achieving environment
• A commitment to delivering the best