Purchase Ledger Assistant

Salary: £28,500 – £30,000

Location: Woking, Surrey

Working Pattern: Hybrid (3 days per week in the office)

Hours: 9:00am – 6:00pm

On-site parking available

A reputable and expanding business is seeking a Purchase Ledger professional to support its finance function on a long-term contract basis. This opportunity is well suited to someone with prior experience in purchase ledger or financial administration who thrives in a busy, process-driven environment and enjoys working with high volumes of data.

Working within a close-knit finance team, the successful candidate will contribute to the smooth running of the purchase ledger by ensuring supplier transactions are handled efficiently and in accordance with internal controls. The organisation prides itself on maintaining a positive and collaborative workplace, where accuracy, accountability and clear communication are key.

The role is based in contemporary offices in Woking, Surrey, providing a modern and welcoming setting. The location offers excellent accessibility, with strong public transport links and a variety of local amenities including shops, cafés and restaurants within walking distance.

The business is keen to appoint someone who is available at short notice, though applicants with up to a two-week notice period will still be considered. The selection process will involve an initial in-person interview followed by a brief virtual meeting via Microsoft Teams. This position would suit an organised and proactive individual who is comfortable interacting with both suppliers and internal colleagues.

Role Overview:

The purchase ledger function plays a vital role in maintaining accurate financial records, ensuring supplier invoices are processed correctly, and supporting timely payments in line with agreed terms.

Key Responsibilities:

• Process and code supplier invoices accurately within the finance system.
• Cross-check invoices against purchase orders and relevant documentation.
• Assist in the preparation and execution of scheduled supplier payments.
• Reconcile supplier statements and highlight discrepancies.
• Handle and resolve invoice or payment queries with suppliers and internal teams.
• Maintain and update supplier account records.
• Process occasional manual or urgent payments as required.
• Monitor and manage the shared finance inbox, responding to queries efficiently.
• Track outstanding issues and follow up to resolution.
• Provide general administrative support to the finance team and cover for colleagues when necessary.

Skills & Experience:

• Previous experience in a purchase ledger, finance assistant, or similar role.
• Comfortable working with high volumes of financial data and transactions.
• Strong organisational and time management skills.
• Effective communicator with both internal and external stakeholders.
• High level of accuracy and attention to detail.
• Able to work independently and collaboratively within a team.
• Proficient in finance systems and standard IT applications.