PART-TIME Accounts Administrator (20 FLEXIBLE HOURS PER WEEK  £18 - £20 per hour)

A small to medium design company are looking to recruit a Bookkeeper/Office Administrator for their organisation.

You will be responsible for co-ordinating and preparing information to the company accountants for VAT return, Payroll, Financial Year End Accounts, PAYE, Corporation Tax & business owner’s personal tax, using the Xero accounting package. 

Key responsibilities as Bookkeeper: 

• Posting purchase invoices upon receipt
• Creating sales invoices & producing statements
• Posting credit card receipts and importing statements at the end of month
• Posting petty cash receipts and importing statements at the end of month Online Banking:
• Paying invoices & subcontractors
• Transferring money
• Paying employee mileage
• Paying staff salaries
• Pay Corporation Tax at end of year
• Set up and monitor direct debits and outgoing payments Payroll:
• Providing Payroll Service Provider with employee hours each month
• Using Paycircle Software, retrieve information from accountants and run payroll reports
• Uploading pension contributions onto company’s workplace pension provider website
• Paying PAYE to HMRC each month

Office manager duties: 

• HR matters – renewing staff contracts, maintaining holiday schedules, managing pay reviews
• Renewing utility contracts, telephone & broadband services, mobile phone services & negotiating best prices
• Liaising with IT service provider, overseeing IT issues and raising faults
• Responsible for Health & Safety / Fire Safety / Risk Assessments / GDPR
• Responsible for Vehicle Servicing / MOTs / Insurance / parking permits
• Liaising with Insurance Broker on all business insurance renewals / vehicle insurances
• Responsible for servicing, repairs & maintenance of equipment, machinery & other services
• Sourcing new equipment and machinery when required
• Managing supplier accounts

GENERAL OFFICE DUTIES:

• Maintaining Stock Records
• Updating Excel expenditure spreadsheets
• Preparing weekly Cashflow forecast spreadsheet to business owner
• Collating staff timesheets and transferring information onto client spreadsheets ready for month end invoicing
• Invoice clients at the end of each month, but also on an ad hoc basis when required
• Petty cash – ensuring sufficient funds are available for staff and reconciling at month end

Company benefits include: 

Company Pension / 25 days annual leave & bank holidays (pro rata) / onsite free parking

CANDIDATE REQUIREMENTS:

Proficient with Apple Mac / Excel Spreadsheets / Experience in Xero Accounting / strong general IT skills / strong English written/oral communication skills /

Must like dogs!