About the Role

My client is seeking a highly organised and detail-oriented Finance Assistant/ Accounts Assistant to join their finance team. This is a varied role supporting the day-to-day financial operations of the business, ensuring accurate processing of transactions, maintaining financial records, and assisting with reporting and compliance tasks.

The successful candidate will work closely with the Finance Director and liaise across multiple departments, playing a key role in ensuring smooth financial processes across the business.

Key Responsibilities

Daily Duties

• Process factoring for previous day invoices, including checking posted credit notes
• Manage and resolve Closenet disapproved balances and related queries
• Update cashflow forecasts
• Monitor and maintain finance email inboxes
• Complete cashbook postings for all bank accounts, including Close Brothers
• Process sales invoices via Ariba as required
• Process purchase invoices and reconcile supplier statements
• Issue and post sales invoices daily
• Set up new customer and supplier accounts in line with company procedures
• Support staff holiday administration
• Manage incoming post

Weekly Duties

• Monitor aged payables and prepare payment schedules
• Complete weekly BACS payment runs and issue remittance advice
• Maintain creditor payment schedule spreadsheets
• Monitor aged receivables and support credit control activities
• Produce staff sign-in sheets
• Review purchase orders for GRNI and investigate missing invoices
• Review sales and purchase return orders
• Liaise with sales, purchasing, and operations teams to resolve billing/payment queries

Monthly Duties

• Download and reconcile Close Brothers client statements across all currencies
• Process Close Brothers charges invoices
• Process staff expenses, including cash and credit card claims
• Complete PVA import statement reconciliations
• Provide sales teams with outstanding proof of export documentation
• Reconcile Close Brothers debtor ledger to Business Central

General Responsibilities

• Assist with month-end and year-end processes
• Respond to routine finance queries from internal stakeholders
• Maintain accurate records within the ERP/accounting system
• Identify opportunities to improve finance processes and efficiencies
• Ensure compliance with internal financial procedures
• Liaise professionally with suppliers, customers, auditors, and advisors
• Escalate financial risks or anomalies to the Finance Director
• Provide administrative support to the Finance Director
• Handle all financial and commercial information confidentially
• Provide ad-hoc support as required

Skills & Experience

• Previous experience in a finance assistant / accounts assistant role
• Strong understanding of purchase ledger, sales ledger, reconciliations, and credit control
• Excellent attention to detail and numerical accuracy
• Strong organisational skills and ability to prioritise workload
• Confident communicator with a professional approach
• Ability to work independently and as part of a team
• High level of discretion and confidentiality

What We’re Looking For

We’re looking for someone proactive, reliable, and detail-focused who enjoys working in a fast-paced finance environment and takes pride in delivering accurate, high-quality work.