Facilities Assistant

Up to £35,000

London

Our client, a prestigious law firm in the City is seeking an experienced and proactive Facilities Assistant to join their London office on an urgent basis. This is a fully office-based role, working Monday to Friday from 9am – 5pm.

This position would suit someone hands-on, organised, and confident managing facilities responsibilities in a professional services environment.

Key Responsibilities:

• Act as the friendly first point of contact for all facilities-related requests, including maintenance, lighting, air-conditioning, and security matters.
• Provide reprographics and document production support, ensuring work is completed accurately and on time.
• Liaise with maintenance contractors to ensure issues are resolved efficiently and to a high standard.
• Conduct regular floor walks and inspections to maintain a safe, tidy, and well-presented office environment.
• Manage security passes, including setting up new passes, arranging special access, and deactivating passes for leavers.
• Assist with office moves and workspace reconfigurations.
• Monitor and maintain office equipment, coordinating repairs as required.
• Ensure stationery areas are fully stocked and organised.
• Oversee incoming and outgoing mail, as well as courier deliveries.
• Maintain up-to-date Health & Safety signage and ensure compliance across the office.
• Report Health & Safety concerns promptly to the relevant teams.

About You:

• Previous facilities experience, ideally within a corporate or professional services environment.
• Strong organisational skills with excellent attention to detail.
• Proactive and able to take ownership of tasks.
• Confident liaising with contractors and internal stakeholders.
• Able to work independently during evening hours.

Please apply today for immediate consideration!