I am working with a US law firm based at Liverpool Street and they are looking for a legal secretary to join their corporate team. The hours are 9.30am-5.30pm and it is an office based role. After probation, they offer working from home one day per week

Responsibilities

• Secretarial support, including
• Pro-active diary management, meeting scheduling, preparation of agendas
• Document management, document comparison, document formatting and applying house styles, fixing corrupt documents, incorporating amendments and general correspondence
• Preparation of execution documents, reports and presentations
• Travel planning and itineraries
• Liaison with clients
• Arranging restaurant bookings
• Business Development Events
• Time management for legal staff
• Personal ad hoc work as and when required
• Administrative support, including
• Managing compliance processes
• Assisting with billing
• Updating Interaction
• Expenses and invoice processing
• Copying, archiving, e-filing and filing
• Assisting team secretaries with work as and when required
• Project co-ordination and ad hoc project work, as required

Experience

• Minimum of 5 GCSEs, including Maths and English at Grade C and CILEX Level 3
• Minimum of 5 years’ experience, ideally gained within an international law firm, working across multiple time zones
• Excellent IT skills – Outlook, Word, Excel and PowerPoint
• Excellent attention to detail
• Strong organisational skills, with the ability to manage competing priorities and meet deadlines
• Excellent communication skills, both written and verbal
• Flexibility is essential as there will be occasions when extended hours are required