Job Description: Administrative Generalist- 6 Month FTC

Overview

The Administrative Generalist provides essential day-to-day administrative and office support to ensure the smooth running of the team.

This role is suited to someone highly organised, proactive, and comfortable managing a wide variety of general administrative tasks.

• Reports to: HR
• Hours: 16–24 hours per week for 6 months.
• 3 days per week.
• Location: Chester

Main Responsibilities

General Administration

• Provide day-to-day administrative support across the department.
• Manage incoming emails, phone calls, and general enquiries, ensuring timely responses and escalation where needed.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain electronic and paper filing systems, ensuring accuracy, compliance, and ease of retrieval.

Office Coordination

• Act as a point of contact for office-related queries.
• Coordinate office supplies, equipment, and facilities requests.
• Assist with scheduling meetings, preparing agendas, minutes, and follow-up actions.
• Organise travel arrangements, bookings, and itineraries where required.
• Carry out general office errands (e.g. post).

HR & People Support

• Provide basic administrative support to HR processes (e.g. onboarding documentation, staff changes, record keeping).
• Support coordination of training sessions, staff communications, and engagement activities.

Data & Systems

• Update internal databases, logs, and trackers to maintain accurate information.
• Ensure compliance with data protection and confidentiality requirements.

Project Support

• Assist colleagues and managers with administrative aspects of projects.
• Prepare documentation, track progress, and support coordination of tasks to maintain timelines.

Skills & Experience

Essential

• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively within a part-time schedule.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience in a general administrative or office support role.
• Ability to work independently and use initiative.

Desirable

• Experience supporting HR processes or working in an HR-related environment.
• Familiarity with document management systems or workflow tools.

Additional Requirements

• Reliable, flexible, and able to maintain confidentiality.

This role is a great starting point for anyone looking to move into HR, even without direct experience.

We’re looking for people who are organised, eager to learn, and interested in people-focused work. Strong communication and attention to detail are key.

You’ll gain hands-on exposure to core HR tasks like onboarding, employee admin, and internal communications—building a solid foundation for a future HR career.