Exciting Opportunity for an Experienced Facilities Coordinator in a Global Environment!

We are supporting a leading global financial services organisation in the search for an experienced and proactive Facilities Coordinator to join their London office. This is an exciting opportunity to play a key role in maintaining an efficient, safe, and high-performing workplace environment within a fast-paced corporate setting.

Position: Facilities Coordinator
Contract Type: Full-time, Permanent
Salary: £40,000 per annum plus bonus!! (depending on experience)
Location: Moorgate, London
Working Pattern: Full-time, office-based

About the Role

Are you a highly organised and solutions-focused professional with experience in workplace operations and facilities coordination? We are seeking a Facilities Coordinator to support the day-to-day management of office facilities, workplace services, and operational processes to ensure a seamless employee and visitor experience.

This role will work closely with internal stakeholders, vendors, and building management while supporting office operations, health & safety compliance, workplace projects, and facilities administration.

Key Responsibilities

• Coordinate the day-to-day facilities operations across the London office
• Oversee the day-to-day running of the reception and front-of-house function
  * Manage and support two receptionists, including rota coordination, training, and performance oversight
  * Act as the main point of contact for building management, contractors, and external service providers
  * Monitor and manage office maintenance requests, ensuring issues are resolved efficiently
  * Support workplace health & safety processes, ensuring compliance with company procedures and regulations
  * Coordinate office access management, security passes, and workplace records
  * Oversee meeting room setups, office supplies, storage areas, and general workplace upkeep
  * Support office moves, workstation setups, and space planning initiatives
  * Assist with vendor management, including scheduling maintenance visits and monitoring service standards
  * Maintain facilities documentation, compliance logs, and workplace reporting records
  * Coordinate business continuity and emergency procedures, including Fire Warden and First Aid support following training
  * Support employee wellbeing initiatives and workplace experience projects
  * Assist with the coordination of internal events, office activities, and workplace communications
  * Monitor office attendance data and prepare monthly facilities and workplace reports for stakeholders
  * Provide administrative support across workplace operations and ad-hoc business projects

About You

We are looking for a professional and adaptable individual who thrives in a busy corporate environment. You will have:

• Experience: Previous experience within facilities coordination, workplace operations, office administration, or corporate services
  * Organisation: Strong organisational and multitasking skills with excellent attention to detail
  * Communication: Professional communication skills with a customer-focused and collaborative approach
  * Proficiency: Strong Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
  * Problem Solving: Ability to respond quickly and effectively to operational and facilities-related issues
  * Initiative: Ability to work independently, prioritise workloads, and manage competing demands
  * Professionalism: A proactive, approachable, and solutions-driven attitude
  * Discretion: Ability to handle sensitive and confidential information appropriately

Why Join Us?

This is a fantastic opportunity to join a collaborative and fast-paced global organisation where you can make a real impact:

• Competitive salary and benefits package
  * Central London office location
  * Supportive and professional working environment
  * Opportunity to take ownership of a varied and visible role
  * Join a globally recognised organisation with strong long-term growth

If you're looking for your next challenge within facilities and workplace operations, we'd love to hear from you. Apply today!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

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