Job Description

Project Administration Support

Location: Bristol (Office-based with project support)
Salary: Competitive, dependent on experience
Contract Type: Full-time, permanent

Role Overview

The Project Administration Support role provides essential administrative and coordination assistance to Project Managers, Contract Managers, and Site Personnel delivering construction and fit-out projects. The role plays a key part in ensuring projects run smoothly by maintaining accurate documentation, supporting communication across teams, and assisting with tracking progress against programme, cost, and quality requirements.

Key Responsibilities

• Provide day-to-day administrative support to Project Managers, Contract Managers, and Site Personnel across multiple construction and fit-out projects
• Maintain and manage project documentation, including contracts, drawings, reports, and correspondence
• Assist with the preparation of project plans, schedules, and progress reports
• Coordinate project meetings, prepare agendas, and accurately record minutes and actions
• Track project milestones, deliverables, and key performance indicators
• Support procurement activities, including raising purchase orders and maintaining accurate records
• Assist with site setup activities and coordinate with internal warehousing or logistics functions
• Monitor and update risk registers, issue logs, and change control documentation
• Liaise with internal teams, contractors, consultants, and other stakeholders to ensure effective communication
• Support contract administration activities, including document control and compliance tracking
• Ensure all project records are stored and maintained in line with company procedures
• Assist with health & safety documentation and compliance requirements
• Provide guidance and support to junior members of the project support function where required

Key Skills & Experience

• Previous experience in a project support, coordination, or administrative role
  (construction, fit-out, or engineering environments preferred)
• Strong organisational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with document control systems or project management tools is desirable
• High attention to detail and accuracy
• Proactive, collaborative, and able to work effectively as part of a team

Qualifications

• Qualification in Business Administration, Construction, or a related field (desirable)
• Understanding of construction processes, contracts, or project delivery environments (desirable)

Personal Attributes

• Proactive and self-motivated
• Strong problem-solving approach
• Reliable with a high level of professionalism
• Comfortable working under pressure and meeting deadlines
• Highly collaborative and detail-focused