Due to continued expansion, ESS has an immediate requirement for a Workforce Logistics Manager to join our busy international recruitment and workforce solutions business.

The Logistics Manager plays an extremely important role in ensuring that ESS deliver an exceptional service to our customers in accordance with ESS vision and strategies. And to ensure that our workforce benefits from the best support and welfare whilst working internationally on cutting edge construction projects.

This position will require frequent business travel within the EU.

About Us

ESS is an established provider of managed labour resource with 30 years experience providing innovative, cost-effective workforce solutions to global leaders in mission critical infrastructure projects.

Reporting to: Operations Director

Desired attributes of the Workforce Logistics Manager

• Highly organised with very strong administrative skills and leadership qualities
• High proficiency in MS Office (word, Excel, Outlook etc)
• Great communication skills (a people person)
• Previous experience working in logistics management, workforce mobility or similar roles
• Problem solver with a can-do attitude
• A good command of the English language both verbal & written
• Commercially aware

Duties and Responsibilities

• First Point of contact for workforce regarding any welfare or logistics issues
• Perform periodic work site visits in multiple EU territories
• Hold weekly logistics meeting with Recruitment managers and delivery managers
• Coordinate with Project delivery managers to ensure the highest levels of service
• Attend regular meetings with Snr Management team

Source by territory:

• suitable accommodations suppliers
• suitable suppliers for car hire
• local PPE / tools suppliers
• Training providers
• Workwear and company merchandising

Manage the process of:

• Booking accommodation in accordance with agreed budgets
• Booking cars in accordance with agreed budgets
• Communicating logistics information for new arrivals and facilitating their travel to accommodation
• Ensuring new arrivals have sufficient hand tools
• Having logistics team present for workers first day and introduction to client for work site inductions
• Procuring tools and equipment
• Check in / check out, and handover over of accommodation
• Accommodation inspections
• Issuing PPE / tools and replenishing stocks when required
• Arranging appointments for local tax / social security numbers of new workers in multiple territories
• Liaising with local municipalities and carrying out mandatory registrations on behalf of workers
• Organize training for new temporary contractors
• Monitoring and arranging servicing of fleet vehicles (if required)
• Keeping internal records and processes up to date such as the accommodation & vehicle planner / Overview
• Receiving and reporting fuel receipts and travel reimbursement, inputting data in cost trackers and communicating with payroll or accounts payable for reimbursement

Financial

• Check and approve invoices of suppliers and forward to accounts payable
• Manage expectations of supplier payments in collaboration with accounts payable
• Report fuel receipts and travel reimbursement, input data in cost trackers and communicate with payroll or accounts payable for reimbursement
• Notify payroll & accounts of any costs relating to damages, fines, non-returned tools
• Regularly review costs and strive to find the most economical solutions for workforce logistics
• Work closely with accounts to track deposits for accommodation

Team management

• Plan and prioritize weekly work schedule for 2 logistics operatives
• Check and approve expenses for team members
• Manage the logistics team roster
• Provide training to new team members