We are looking for a methodical, organised and experienced Office Administrator with excellent attention to detail to join our client, a well established charity based in the heart of Marlow.

This is a busy, people focused and varied role providing wide-ranging administrative support to the team. This hands-on role sits at the heart of the organisation and is integral to the smooth running of the office.

This position would suit someone with excellent admin and communication skills, able to prioritise a busy workload.

The role is full time Monday to Friday 9am - 5pm, office based. 25 days holiday.

Some of the duties include

• First point of contact for all public enquiries via telephone and email and management of the admin inbox
• Maintain office facilities including franking machine, water cooler supplies, confidential waste, photocopier, alarm, and telephone system
• Organise internal and external meetings and manage Outlook calendar
• Organise cards/flowers/gifts as required
• Complete monthly PayPal reconciliation and input Cardnet financial data accurately in spreadsheets
• Greet visitors and handle deliveries when needed
• Process delegate information for educational courses and conferences
• Prepare the agenda and other papers for the AGM
• Assist the Conference, Events and Administration Manager as required
• Ensure mailing lists are kept up to date for marketing
• Support the Communication Manager with the distribution of members bulletins, newsletters, and marketing communications as required
• Assist the Chief Executive with chair and council elections

Skills/Experience

• Team player and ability to adapt to changing priorities and office needs
• Friendly, professional and confident in both email and on the phone
• Calm, flexible and adaptable during busy periods.
• Proactive with a focus on improving processes
• Accurate with data entry and interested in planning and scheduling
• Highly organised with excellent attention to detail, spelling and grammar
• Comfortable working with computer systems and Microsoft applications
• Proficient in Microsoft Excel.
• CRM/Database experience desirable
• WordPress experience desirable

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.

As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.