A fast-paced investment firm is seeking an organised and proactive Operations Assistant to support its HR and Office Management functions. This is a varied role suited to someone who thrives in a fast-paced and professional environment, enjoys supporting people and processes and can manage multiple priorities with accuracy and discretion. Exceptional attention to detail and the ability to use your own initiative is essential.
What You’ll Do:
Manage calendars and coordinate meetings, interviews and appointments across multiple time zones, both in person and virtually for two senior team members
Book meeting rooms and assist with scheduling logistics
Process expenses in line with company policy
Support annual leave reporting and HR administration processes
Coordinate interview scheduling with recruitment agencies and candidates
Update employee onboarding and offboarding trackers and documentation
Maintain and organise electronic HR files
Assist with onboarding logistics including inductions, desk setup coordination and IT equipment checks
Respond to basic HR and office-related queries, escalating where appropriate
Create and maintain organisation charts and internal contact lists
Provide occasional reception cover during periods of absence or annual leave
Support with general office administration including scanning, printing, photocopying and document preparation
Assist with the coordination of internal events and team activities
Carry out additional administrative tasks as required by the HR and Office Management team
What You’ll Need:
4+ years’ experience in an administrative or operations focused role
Experience working within professional services, financial services or corporate environment is preferred
First class attention to detail
Strong organisational skills with the ability to manage competing priorities and deadlines
Strong communication skills, both written and verbal
A proactive and adaptable approach with the confidence to use initiative
Ability to remain calm and professional in a busy environment
Strong interpersonal skills and the ability to build trusted working relationships
High levels of discretion and the ability to handle confidential information appropriately
REF: AJL182142
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