Senior Billing Coordinator

London | US Law Firm | Hybrid (4:1)

My client is seeking an experienced Senior Billing Coordinator to join their Billing & Collections team in London. This role is ideal for someone who enjoys partner-facing work, takes ownership of billing processes, and is confident managing complex narratives, WIP, and client requirements.

Key Responsibilities

• Proactively monitor unbilled WIP for assigned partners and identify billing opportunities
• Prepare draft bills and narrative summaries for partner review
• Review time entries, investigate discrepancies and ensure narratives meet client expectations
• Finalise, submit and track invoices, acting as the liaison between partners, clients and billing support teams
• Ensure all billing complies with VAT rules, Solicitors' Accounts Rules and AML requirements
• Confirm correct rates, discounts and client guidelines are applied to every bill
• Upload invoices to client e-billing platforms and resolve any submission issues
• Schedule regular WIP and AR review meetings with partners and follow up on agreed actions
• Maintain accurate records of time transfers, write-offs and client/matter arrangements
• Provide WIP and AR updates for audits and internal reporting

Skills & Experience

• Law firm billing experience is essential
• Strong written and verbal communication skills
• Excellent attention to detail and analytical ability
• Confident working with partners and senior stakeholders
• Proficiency with billing systems (Elite 3E/Aderant preferred) and MS Office, especially Excel

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.

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