Job Description

To ensure the effective, efficient and fully compliant management and processing of all HR administration, in line with all regulatory requirements.

• To provide an effective Human Resources administration service relating to the employment lifecycle and employee relations matters
• To receive, check, and progress all divisional staff change forms, including upload to iTrent and interface with the Divisional Resourcing team, HR Data Office, and Payroll department to ensure accurate and timely processing.
• Note taking at confidential meetings
• To ensure accurate HR records on all employees including but not limited to hand over from onboarding, quality assurance, electronic filing of all pertinent documents
• Reference provision and third-party requests for letters
• Mailbox management, cleanse and filing
• System updates for all employee lifecycle activity
• Build positive and engaging relationships with all key stakeholders including regular update, tracking and audit with internal departments
• Preparing and submitting documentation for DSARs
• Tracking and monitoring DBS and visa renewals for the regions
• Complete Ad hoc reports
• Participate in HR projects where required – including ownership of project and recommendations towards automation and streamlining projects associated with HR Administration
• Give first line policy advice- direction to policy and direction to key elements
• Any other reasonable duties as directed by the HR Business Partner
• Some travel within region may be required.

PERSON SPECIFICATION

• Previous HR and/or Administration experience
• Familiarity with HRM Systems, Excel and Reporting
• Articulate, proactive and professional
• Organised and process driven
• Excellent communication and interpersonal skills
• Strong decision-making, negotiation and influencing skills
• RTW in UK

The role will require an individual who is

• Articulate personable, supportive and efficient
• A proactive solutions provider – able to think around a problem to resolve issues
• Literate and numerate – comfortable with reporting and accuracy
• Energetic, understands the need for urgency and is results driven
• Organised, detail orientated and keen to complete
• Precise and compliance focused
• Resilient –  not afraid of a challenge or hard work and can increase pace as and when necessary
• A good judge of situations and can identify the key signals in a noisy environment
• A team player - willing to ‘join in’ and happy to go out of their way to support others

Knowledge & Experience (advantageous but not essential)

• Worked in an HR or Administration team previously
• Has knowledge of OFSTED and CQC guidelines, in relation to compliance and regulations in the Children’s Sector
• Understands the principles of Safer Recruitment and is trained up to date on these guidelines
• Knowledge of Recruitment within the Social Care Sector, specifically Children’s Homes Regulations (CQC and Ofsted).
• Familiar with Anti-discrimination and Equal Opportunities legislation