About You

Are you a highly organised and detail-oriented individual who thrives in a fast-paced environment? Do you enjoy collaborating with a team to achieve shared goals? If so, we encourage you to apply for this temporary opportunity!

This is a varied temp role that offers a great opportunity to develop your administrative skills while also getting involved in hands-on tasks. You will play a key part in supporting the smooth running of our IP department during this assignment.

Working Pattern

Full-time temporary assignment, 40 hours per week, Monday–Friday, 08:30–17:00.

No bank holidays, weekends, or overtime required.

What is involved?

• Answer incoming calls, responding to customer enquiries, and providing helpful support.
• Manage paperwork, including filing, photocopying, and creating correspondence. This includes processing purchase and sales orders.
• Handle invoices, record financial information, and assist with basic financial record-keeping.
• Utilise the SynergyTrak system to manage loan sets of instruments and handle change control notifications (full training provided at the start of the temp contract).
• Etch and record surgical instruments with GS1 coding and/or human-readable markings, ensuring accurate tracking (training provided).
• Maintain records related to managed instrument repair services, keeping track of repairs and their status.
• Assist with the logistics of meetings and events, including setting up meeting rooms, arranging catering, and booking equipment.
• Organise, sort, and manage boxes of loan set instruments, ensuring they are readily available.
• Support the team with additional administrative and operational tasks as required during the temporary assignment.

What is in it for you?

• Competitive hourly rate / salary equivalent and potential bonus.
• 25 days annual leave (pro rata for temporary contract).
• The opportunity to gain valuable experience within a vital healthcare setting.
• A chance to work within a small, friendly, and supportive team.
• A varied temp role combining administrative tasks with practical, hands-on activities.
• Comprehensive onboarding and training, with support from experienced team members and the Admin Supervisor.
• Excellent opportunity for skill development and potential longer-term opportunities.

Requirements

• Good general education with demonstrated verbal and numerical abilities equivalent to GCSE.
• Ability to follow instructions and procedures accurately.
• Flexibility to support a variety of administrative and hands-on tasks within a temporary role.
• Ability to work effectively in a fast-paced environment.
• Basic Microsoft Office knowledge, particularly Excel.
• A collaborative approach and willingness to contribute to team goals.

Desirables

• Excellent communication skills.
• Previous administrative experience (ideally within a temporary or contract role).
• Experience using Oracle for stock management.
• A keen eye for detail.
• Strong organisational skills with the ability to manage workload effectively during a busy temporary assignment.