Legal PA – Real Estate / Commercial Property

London | Hybrid Working

Full-Time | Permanent

Owen Reed is looking for a Legal PA for a top law firm in London.

This is an excellent opportunity for an experienced Legal PA to join a highly regarded Real Estate team, providing high-level support to fee earners within a busy Commercial Property environment.

The successful candidate will be proactive, highly organised, and confident managing multiple priorities while delivering exceptional support in a fast-paced professional services setting.

The Role

As a Legal PA within the Real Estate team, you will play a key role supporting fee earners with a wide range of administrative, client, and transactional responsibilities. You will work collaboratively within a supportive PA team while maintaining a professional and client-focused approach at all times.

Key Responsibilities

Supporting client onboarding processes, including opening new matters, compliance procedures, KYC checks, engagement letters, and monies on account

Managing fee earners’ inboxes, monitoring and prioritising emails, responding where appropriate, and filing correspondence within iManage

Diary management, arranging meetings, coordinating travel, video calls, room bookings, and preparing meeting materials

Liaising with clients, agents, lenders, and third parties in a professional and efficient manner

Producing and amending legal documents using BigHand digital dictation, including track changes, comparisons, and proofreading

Managing workflows with the Document Production Centre

Uploading and downloading documents via Filesite and data rooms

Preparing engrossments, completion documents, and supporting electronic signing processes via DocuSign

Conducting commercial property searches using Land Registry, Search Acumen, TM Group, OS1/OS2, and OCE platforms

Preparing and submitting Land Registry applications and handling requisitions

Assisting with billing, finance requests, CHAPS payments, completion statements, and financial reporting

Coordinating travel bookings including trains, flights, and hotels

Supporting business development activities, pitches, events, and client communications

Managing deeds, file closures, and archiving processes

Providing wider team support during periods of absence where required

About You

Previous experience working as a Legal PA within a professional services or law firm environment

Strong Real Estate or Commercial Property experience

Advanced document production and formatting skills

Strong working knowledge of BigHand, iManage, Elite 3E, and Microsoft Office

Excellent typing speed and accuracy (75wpm+)

Strong organisational and time-management skills

Ability to manage competing priorities under pressure

Excellent communication and stakeholder management skills

Proactive, adaptable, and solutions-focused approach

Strong attention to detail and commitment to delivering high-quality work