Overview:

Focus Washrooms are seeking a highly motivated and professional Finance Executive to join the Focus Washrooms Finance team. The successful candidate will play a pivotal role in closing communication gaps between Project Managers and the Finance Manager. This role offers an excellent opportunity for an individual with strong organisational skills and a proactive approach to contribute to our Company's growth.

Duties

Sales Ledger & Credit Control

• Raise and send sales invoices to customers.
• Customer master data stewardship: new account setups, credit terms, addresses, VAT numbers, contact details.
• Credit control: chase overdue balances, agree and document payment plans, check credit scores/limits, and maintain the customer stop list in line with policy.
• Allocate incoming receipts promptly and accurately; investigate and clear unmatched payments.
• Produce the Aged Debtors report with clear commentary on risks, expected receipts, and actions.
• Process customer refunds through the bank.

Purchase-to-Pay (Suppliers & Subcontractors)

• Purchase invoice input and coding; match invoices to POs (POs raised by others); resolve mismatches and queries.
• Supplier statement reconciliations and purchase ledger reconciliations; report on overdue supplier invoices with actions.
• Organise payment runs in line with the payment calendar and approvals matrix; issue remittances to suppliers.
• Subcontractor HMRC verification and onboarding checks; ensure documentation is complete and stored appropriately.

Cash, Banking & Cards

• Bank reconciliations (posting, matching, and resolving reconciling items).
• Corporate/credit card management: ensure timely submission of receipts, correct coding, and monthly card statement reconciliations.

CIS & VAT (including Domestic Reverse Charge)

• Day-to-day CIS responsibilities: verification of subcontractors, ensuring correct CIS treatment on invoices.
• Ensure accurate VAT treatment, including Domestic Reverse Charge (DRC) where applicable to construction services.

WIP & Project Accounting

• Full responsibility for Work in Progress (WIP): liaise closely with Operations and Project Managers to produce accurate monthly valuations, align revenue to delivery, and ensure costs remain accurately accounted for throughout the cost of the project.
• Prepare and maintain WIP schedules.
• Provide cost-to-complete and variance analysis against budgets/quotes.
• Validate variations/change orders and ensure timely capture of costs and revenue.
• Proactively surface anomalies (e.g., missing POs, late costs, disputes, scope changes) and drive resolution with PMs/Ops.

Other Responsibilities

• Stock take variance management.
• Answer finance queries from management and the wider team (breakdowns, anomalies, analysis).
• Support the CFO on preparing the annual budget for Focus Washrooms.
• Support the annual audit and year-end statutory accounts queries with requested samples.
• Note: The Group Finance Manager retains responsibility for preparation of monthly management accounts, CIS returns, VAT returns, and other month-end processes.

Experience

• 5+ years’ experience in a finance role within a project-based environment (e.g., construction/FM/services installations, fit-out, or similar).
• Hands-on bookkeeping across AR/AP, bank, and reconciliations.
• CIS and VAT (including Domestic Reverse Charge) exposure in day-to-day processing.
• Demonstrable WIP/project accounting experience (valuation, cost-to-complete, unbilled vs. billed).
• Previous experience managing Work In Progress in a project management business.

Technical Skills

• Excel – essential (Pivot Tables, SUMIFS, XLOOKUP/INDEX-MATCH, basic data cleaning and analysis).
• Sage 200 – or similar ERP – desirable.
• Solid understanding of credit control best practice and bank/payment processes.

Competencies & Behaviours

• Strong stakeholder management with Operations and Project Managers; confident to challenge and explain finance impacts.
• Ownership mindset: proactive, organised, and calm under pressure with competing deadlines.
• Attention to detail and curiosity to spot and query anomalies in data.
• Clear communicator, both written and verbal; able to simplify financial issues for non-finance colleagues.
• Team-oriented with a service mindset and commitment to continuous improvement.

Benefits:

• On-site parking

Experience:

• Financial executive: 5 years (required)

Licence/Certification:

• AAT Level 4 or part-qualified ACCA/CIMA (required)