Executive Assistant & Operations Coordinator (Sales, HR & Growth Support)

Bonus if you have experience within Amazon or eCommerce

About the Role

FBU Solutions is looking for a highly organised, proactive, and driven Executive Assistant & Operations Coordinator to work directly with the CEO.

This is not a traditional EA role. You’ll be at the centre of the business, supporting across operations, sales, recruitment, and HR, helping keep everything running smoothly while contributing to growth.

If you enjoy variety, take initiative naturally, and want to play a key role in a fast-paced business — this role is for you.

What You’ll Be Doing

Executive Support

• Manage the CEO’s schedule, priorities, and day-to-day workflow
• Prepare meetings, track actions, and keep things moving forward
• Act as a gatekeeper across emails, Slack, and communications

Operations

• Support internal processes across CRM, contracts, and invoicing
• Keep systems (ClickUp, Monday) organised and up to date
• Help manage projects and ensure deadlines are met

Sales Support (Light)

• Maintain CRM and support pipeline tracking
• Assist with proposals and client materials
• Help ensure timely follow-ups with leads and clients

Recruitment & HR

• Screen CVs, coordinate interviews, and support hiring
• Assist with onboarding and HR admin
• Support internal communications and team processes

Culture & Office

• Help coordinate the office and team activities
• Support a positive, organised, and high-performing environment

What We’re Looking For

• 4+ years’ experience as an EA, PA, or similar role
• Highly organised with strong attention to detail
• Proactive and able to work independently
• Confident communicator (written & verbal)
• Comfortable managing multiple priorities
• Interested in business operations and growth

Bonus (Not Essential)

• Experience in a startup, agency, or fast-paced environment
• Exposure to recruitment, HR, or sales support
• Familiarity with CRM systems or finance admin

Why Join FBU Solutions?

• Work directly with the CEO and have real impact
• Varied role across multiple areas of the business
• Fast-paced, growing company with opportunity to develop
• Be a key part of building and improving how the business operates

If you’re someone who takes initiative, thrives on responsibility, and enjoys wearing multiple hats, we’d love to hear from you.